Office 365 – Outlook is now helping you being more focused and rude


Clutter

Have you used the clutter feature in Outlook? I’ve disabled Clutter quite quickly as I’m happy to manage my own unwanted emails. Or maybe I’m just worried that that important email appears in Clutter making me check my clutter folder all the time.

Well Microsoft is now improving the Clutter feature. First of all they are now talking about Focused Inbox.

Mentions

Microsoft is updating more in your daily Outlook experience. You can now use @username to add people to the to field. This is of course a nice feature if you are too lazy to add someone in the To field of your email. But is this really something that is helpful?

For internal chitchat this maybe ok, but would you really address a customer with @John Jackson in an email. I’ve always been told that this is quite a rude way of writing emails using @-signs is fine for social media but in professional emails it doesn’t really feel right.

Outlook-helps-you-focus-on-what-matters-to-you-asset2b

If we take the above example. which of the following options look more professional:

That is so existing! Thanks for Sharing Carole. @Wendy Richardson do we need to plan for travel?

or

That is so existing! Thanks for Sharing Carole.

Wendy, do we need to plan for travel?

 

More information

https://blogs.office.com/2016/07/26/outlook-helps-you-focus-on-what-matters-to-you/

Office 365 – How healthy is your tenant?


Today I came across an article by Wictor Wilen describing health scores in SharePoint 2013.

I’m using Office 365 so that article isn’t describing what I need. I’m finding that my tenant is very slow but is there a way to check my farm?

OfficeDev PnP PowerShell (https://github.com/OfficeDev/PnP-PowerShell) giving a very easy answer. The Get-SPOHealthScore CmdLet.

As always I’m first connecting to my tenant:

Connect-SPOnline https://pieterveenstra.sharepoint.com

Then when I’m connected:

Get-SPOHealthScore

This now returns my health score between 0-10. Where 0 is the best possible.

healthscore

Ok, so my tenant is healthy.

 

Office 365 – SharePoint – Getting Started with PnP PowerShell


In recent weeks I’ve given quite a few of my colleagues in introduction into PnP PowerShell.

PnP PowerShell is part of the Office 365 Developer Patterns & Practices initiative.  In this post I’m going to look at some of the the PnP Posh cmdlets to export and import sites. 687474703a2f2f692e696d6775722e636f6d2f6c3031686876452e706e67

What is PnP Posh?

To answer this question I will probably first have to answer the what is PnP?

Although PnP is a lot more than just the provisioning engine I’m going to start with the provisioning engine story.

Before I answer these questions I’m first having a look at how sites have been provisioned through out the years.

Site Provisioning

Historically SharePoint developers created farm solution or sandbox solutions  (.wsp files) to deploy/provision their sites. Using features you can create lists, content types and all sorts of other building blocks that SharePoint people like to see in their site.

These solutions need to first be installed (restarting IIS and creating unwanted downtime). Additionally updating features can be quite a difficult task. Initiatives like Feature Upgrades never really worked. Or at least they were more hassle then they were worth. Quite often this then resulted in additional solution files with features called “Fix my content types”.

Also migrating from SharePoint 2007 to SharePoint 2010 to SharePoint 2013 meant that solutions needed to be repackaged (Did anybody keep a copy of the code? Which consultancy developed which solution?).

So in short I don’t like features. (I changed my mind on this in recent times🙂 ). And solution files aren’t great either.

So what is the alternative.

  • Manually make you changes.

But I want something that is deployable. This is exactly where the PnP comes in.

PnP Provisioning Engine

The PnP PoSh converts sites into Xml and lets you apply this Xml to other sites.

How do I get this PnP Posh? Every month a new version of binaries are release in this Github project. Look in the Binaries folder for the right version of the .msi packages. In my case I’m downloading the SharePoint Online version.

Downlaoded

Then run the msi ( don’t forget to unblock the file).

PnPInstall

Simply accept the terms and click on the install button and your PnP PowerShell is up and running.

Now start your PowerShell. I’m using Windows PowerShell ISE as it helps with debugging your scripts. You will now find that your PowerShell Module is loaded when you restarted you r PowerShell.Modules

Ok, all great stuff ! Time to get started.

 

So I was talking about exporting and importing a site.

We’ve got 3 commands to help us with this.

  1. Connect-SPOnline
  2. Get-SPOProvisioningTemplate
  3. Apply-SPOProvisioningTemplate

Connect-SPOnline

Connect-SPOnline connects you not only to your Office 365 site but also your On-premises site.

It uses the following syntax:

Connect-SPOnline https://mytenant.sharepoint.com

If you wanted to you can also connect to a subsite but I’ve found that that just makes things complicated. I just connect to the root web in my site collections.

Get-SPOProvisioningTemplate

Once connected Get-SPOProvisioingTemplate lets you collect a site, list, field or contenttype as xml.

The simple syntax:

Get-SPOProvisioningTemplate

Could it be any easier? Well the above command will turn my site into Xml. However it will generate the Xml as output to your screen. So we might want to specify a file name

Get-SPOProvisioningTemplate -Out C:\temp\test.xml

This will now create in xml file.  In the latest version of the PnP PoSh .pnp files can be created as well. Where .xml files give you plain xml the .pnp files give a an OpenXml based package. Ah, we’re going back to a single solution file but this time without features.

Get-SPOProvisioningTemplate -Out C:\temp\test.pnp

Both of the file formats are support.

By default a progress bar will be shown

progress

It often is useful to get some additional information. See my post https://veenstra.me.uk/2016/07/29/office-365-sharepoint-how-to-debug-pnp-provisioning-engine/

Ok, so now we have an xml containing my site how do I now apply this to another site?

Apply-SPOProvisioningTemplate

To apply a template use the Apply-SPOProvisioingTemplate Cmdlet.

The syntax is simple again:

Apply-SPOProvisioningTemplate -Path c:\temp\test.xml

If you want to apply it to a sub site:

Apply-SPOProvisioningTemplate -Path c:\temp\test.xml -Web /mysubsite

If you want to apply  just the part of your xml. e.g just the lists or just the workflows. Then you can use the -Handlers switch

Apply-SPOProvisioningTemplate -Path c:\temp\test.xml -Web /mysubsite -Handlers Lists

Similar to the Handlers switch you can also use ExcludeHandlers to exclude parts of your template.

This switch is especially useful when you debug the templates, but also if your template depends on something being created first.  Imagine when you deploy the template to a sub site and you want your columns to be created at the site collection level. Do you really want to reapply the whole site collection’s root web template? Maybe or maybe not. At least you now have options.

You can of course reapply the template as often as you want. As the PowerShell Cmdlets will check which parts of your template already exist. Imagine if you wanted to add a list to 1000 project sites. You lwould now only need to run 1000 time a PowerShell cmdlet instead of updating a 1000 sites.

Conclusions

With a few easy PowerShell commands it is now very easy to copy structures of a site to another site using the PnP PowerShell commands. Without the need for a developer.

If you want more:

Overview PnP PowerShell Commands

Webcast with Vesa Juvonen and Erwin van Hunen

 

 

 

 

 

 

 

 

 

Office 365 – Message Center Translations


Last week I noticed this announcement in my message center:

New feature: Message Center translation

MC74640
Published On : Aug 12, 2016
Expires On : Sep 30, 2016
In an effort to make Office 365 communications more relevant to you, no matter the language you speak, we are introducing new functionality in the Office 365 Message Center to allow you to personalize your view. Based on your feedback, we are implementing the ability to translate messages, into the language of your choice.
How does this affect me?
Machine translation of communications allows you to ensure our notifications are relevant and clear. The translation and filtering options will appear in the Message Center over the coming weeks.
What do I need to do to prepare for this change?
Message Center translation will be available in August, and no action is required. The default language is English, and this can be configured in the “Settings” gear at the top right of your Admin Center. Please click Additional Information to learn more about change management and communications in Office 365.
A while back machine translation for one of my variation sites. So I now tried my Message Center in different languages as my past experiences with machine translation were … well not very good.
As a native Dutch speaker I tried it out. So first switch the admin center over (Settings  -> Language)
MessageCenterNL
Then I got the translation for the messages:
Nieuwe functie: Message Center vertaling

MC74640
Gepubliceerd op : Aug 12, 2016
Verloopt op : Sep 30, 2016
In een poging om Office 365 communicatie relevanter voor u, ongeacht de taal die u spreekt, introduceren we nieuwe functionaliteit in de Office 365 Message Center zodat u kunt uw weergave aanpassen. Op basis van uw feedback, zijn wij de uitvoering van de mogelijkheid berichten te vertalen, in de taal van uw keuze.
Hoe beïnvloedt dit me?
Automatische vertaling van communicatie kunt u ervoor zorgen dat onze meldingen zijn relevant en duidelijk. De vertaling en de filteropties worden weergegeven in het berichtencentrum in de komende weken.
Wat moet ik doen om deze veranderingen voorbereiden?
Message Center vertaling zal beschikbaar in augustus, en is geen actie vereist. De standaardtaal is Engels, en dit kan worden geconfigureerd in de versnelling van de “Instellingen” bovenaan rechts van uw Admin Center. Klik op meer informatie voor meer informatie over change management en communicatie in Office 365.
Well, I can understand what this message is talking about but there is plenty of improvement possible. It’s a bit like I foreigner who has learned to speak a language from a dictionary.